New School Forms Guidelines and Procedures

 New School Forms Guidelines and Procedures

Beginning SY 2017-2018, the school forms in Enclosure No. 2 shall be used nationwide. The ALS forms, also in Enclosure No. 2, shall be used by mobile teachers and district ALS Coordinators beginning this Calendar Year (CY) 2017. These new school and ALS forms in spreadsheet format are available for download from the Deped Official Website (www.deped.gov.ph) under the Resources Tab, and from the Learner Information System (lis.deped.gov.ph) Support Page. Below is the summary of new school and ALS forms:

At the end of the school year, the Kindergarten teacher will prepare the report on the learners' individual assessment results. The said assessment and corresponding results must be in accordance with DO 8, s. 2015 Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program, and DO 47, s. 2016 Omnibus Policy on Kindergarten Education.

At the beginning of the school year, with the assistance of the School Nurse (if any), the class adviser/MAPEH teacher will conduct actual measurement of height and weight of each learner to calculate the Body Mass Index (BMI) value and weight status. The procedure may be repeated as deemed necessary to measure improvement before the end of school year. This replaces all other school forms on nutritional status with the same data elements related to BMI.

C. School Form 9-Learner's Progress Report Card (SF9)

The Progress Report Card was renamed to Learner's Progress Report Card or SF9. The format and content of the existing Progress Report Card as prescribed by DO 8, s.2015 will still be adopted in all grade levels except in Kinder.

D. School Form 10-Learner's Permanent Academic Record (SF10) The Permanent Record commonly known as Form 137 was renamed to Learner's Permanent

Academic Record or $F10. To simplify the format and content, SF10 will only bear the DepEd official logo and seal. This will provide consistency and uniformity to lessen the bulk of stapled forms or even re-writing the same information to school-customized Form 137 whenever a learner transfers to another school. The following instructions must be strictly observed:

a. Effective SY 2017-2018, the updated and standardized SF10 will be adopted for Grades 1 and 7. For other grade levels (Grades 2 to 6, Grades 8 to 10) the old/existing format of Form 137 b. will be used until the learners complete the elementary and junior high school level, respectively. There is no need to rename to SF10.

Incoming Grade 11 (SHS) will continue using the existing format and content of Form 137 as issued through DepEd Order No. 69, s. 2016 but will rename the form as SF10-SHS.

d. Procedures in preparation of SF10-ES

d.1. The Grade 1 teacher will prepare one (1) copy only of SF10-ES and attach the relevant supporting documents (such as copy of the birth certificate, kindergarten completion certificate/Early Childhood Care and Development(ECCD) checklist, progress report or other equivalent document).

d.2. If the learner continues his/her studies in the same Elementary School (ES), the SF10 ES will be forwarded by the Grade 1 adviser to the Grade 2 adviser. The receiving adviser will make the necessary updating in the same SF10-ES he/she received. The same procedure will be followed in the succeeding grade levels until the learner completes Grade 6

d.3. If the learner transferred out to continue the elementary level to another ES, the receiving ES shall request the transfer of original copy of SF10-ESand other pertinent documents. The originating ES, upon receipt of a written request or system notification of transfer through the LIS, whichever comes first, will create one certified true photocopy of 5F10-ES for their file and send the original 5F10-ESalong with other pertinent document to the receiving ES. The receiving ES will update the LIS once the documents have been received, and will continue filling up the original SF10. Section V Guidelines on Learner's School Record and Section VI Other Provisions as stipulated in DO 54, s. 2016 shall be strictly followed. d.4. The ES where the learner completed his/her elementary level shall keep the original copy of SF10-ES. If the learner requests for additional copies for his/her employment, or for any reason other than to enroll for Junior High School (JHS), the ES may create a certified true copy from the original SF10-ES. The certified true photocopy that has the school seal and School Head's signature in ink shall be provided to the learner.

d.5. If the learner proceeded to JHS, the ES, upon receipt of a written request or system notification of transfer through the US whichever comes first, will create one certified true copy of SF10-ESand send it along with other pertinent documents to the requesting JHS. The receiving JHS, through the Grade 7 adviser, shall use the certified true copy of SF10-ES as a reference to create SF10-JHS.

d.6. Any erasures or alterations on the document should be validated and bear the signature of the School Head in ink.

d.7. The SF10-ES shall be prepared at the end of school year or in the event of learner transfers within the school year.

d.8. The SF10-ES shall be printed using ordinary legal size bond paper. Commercial printing that will result in unnecessary expenses is hereby discouraged.

d.9. To reiterate provisions of DO8, s. 2015 entitled Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program and DO47, s. 2016 entitled Omnibus Policy on Kindergarten Education, learners enrolled in the Kindergarten program shall use the ECCD checklist instead of Form 137 or SF10-ES.

e. Procedures in preparation of SF10 JHS

e.1. The Grade 7 class adviser will prepare one (1) copy only of SF10-JHS and attach the certified true photocopy of SF10-ES along with other relevant supporting documents. If the Form 137 or SF10-ES is not available due to learner's acceleration, the certified true copy of assessment result or certificate shall be used as reference and attachment in SF10-JHS.

e.2. If the learner continues his/her studies in the same JHS, the SF10-JHS will be forwarded by the Grade 7 adviser to the Grade 8 adviser. The receiving adviser will make the necessary updating in the same SF10-JHS he/she received. The same procedure will be followed in the succeeding grade levels until the learner completes Grade 10.

e.3. If the learner transferred out to continue to another IHS, the receiving JHS shall request the transfer of original copy of SF10-JHSand other pertinent documents. The originating JHS, upon receipt of a written request or system notification of transfer the receiving ES. The receiving ES will update the LIS once the documents have been received, and will continue filling up the original SF10. Section V Guidelines on Learner's School Record and Section VI Other Provisions as stipulated in DO 54, s. 2016 shall be strictly followed. d.4.The ES where the learner completed his/her elementary level shall keep the original copy of SF10-ES. If the learner requests for additional copies for his/her employment, or for any reason other than to enroll for Junior High School (JHS), the ES may create a certified true copy from the original SF10-ES. The certified true photocopy that has the school seal and School Head's signature in ink shall be provided to the learner.

d.5. If the learner proceeded to JHS, the ES, upon receipt of a written request or system notification of transfer through the US whichever comes first, will create one certified true copy of SF10-ESand send it along with other pertinent documents to the requesting JHS. The receiving JHS, through the Grade 7 adviser, shall use the certified true copy of SF10-ES as a reference to create SF10-JHS.

d.6. Any erasures or alterations on the document should be validated and bear the signature of the School Head in ink.

d.7. The SF10-ES shall be prepared at the end of school year or in the event of learner transfers within the school year.

d.8. The SF10-ES shall be printed using ordinary legal size bond paper. Commercial printing that will result in unnecessary expenses is hereby discouraged.

d.9. To reiterate provisions of DO8, s. 2015 entitled Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program and DO47, s. 2016 entitled Omnibus Policy on Kindergarten Education, learners enrolled in the Kindergarten program shall use the ECCD checklist instead of Form 137 or SF10-ES.

e. Procedures in preparation of SF10 JHS

e.1. The Grade 7 class adviser will prepare one (1) copy only of SF10-JHS and attach the certified true photocopy of SF10-ES along with other relevant supporting documents. If the Form 137 or SF10-ES is not available due to learner's acceleration, the certified true copy of assessment result or certificate shall be used as reference and attachment in SF10-JHS.

e.2. If the learner continues his/her studies in the same JHS, the SF10-JHS will be forwarded by the Grade 7 adviser to the Grade 8 adviser. The receiving adviser will make the necessary updating in the same SF10-JHS he/she received. The same procedure will be followed in the succeeding grade levels until the learner completes Grade 10.

e.3. If the learner transferred out to continue to another IHS, the receiving JHS shall request the transfer of original copy of SF10-JHSand other pertinent documents. The originating JHS, upon receipt of a written request or system notification of transfer through the LIS, whichever comes first, will create one certified true copy of SF10-JHS for their file and send the original SF10-JHSalong with other pertinent document to the receiving JHS. The receiving JHS will update the LIS once the documents have been received, and will continue filling up the original SF10-JHS. Section V Guidelines on Learner's School Record and Section VI Other Provisions as stipulated in DO 54, s. 2016 shall be strictly followed.

e.4.The JHS where the learner completed his/her junior high school level shall keep the original copy of SF10-JHS. If the learner requests for additional copies for his/her employment, or for any reason other than to enroll for Senior High School (SHS), the school may create a certified true copy from the original SF10-JHS. The certified true copy that has the school seal and School Head's signature in ink shall be provided to the learner.

e.5. If the learner proceeded to SHS, the JHS, upon receipt of a written request or system notification of transfer through the LIS whichever comes first, will create one certified true copy of SF10-JHSand send it along with other pertinent documents such as copy of SF10ES to the requesting SHS. The receiving SHS, through the Grade 11 adviser, shall use the certified true copy of SF10-JHS as a reference to create SF10-SHS. Provisions stipulated in DO 69, s. 2016 shall be strictly observed.

e.6. Any erasures or alterations on the document should be validated and bear the signature of the School Head in ink.

e.7. The SF10-JHS shall be prepared at the end of school year or in the event of learner transfers within the school year.

e.8. The SF10-JHS shall be printed using ordinary legal size bond paper. Commercial printing that will result in unnecessary expenses is hereby discouraged.

FOR COMPLETE INFORMATION

DOWNLOAD DEPED ORDER 58, s 2017